It is important to understand the project topic and the various deadlines.
Start electing a leader.
Delegate various tasks and agree on the timelines.
Create a collaborative tool (preferably online) so that each sub-team can provide quick updates
without the need of face-to-face meetings.
Create a scoring system so that each member knows what is expected of him.
Have regular heart-to-heart talks with members who are not performing as expected.
Decide on how the final presentation is going to be delivered and the various multimedia tools.
Agree upon the handouts that will be given during the presentation.
Each presenter must be very sure of his role.
Anticipate the various questions that will be asked during the Q & A
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